Free printable: Diwali lobby decoration notice + volunteer sign-up sheet for apartments

Society / apartment name Decoration day and time

Meeting point Coordinator (name, flat)

Tip: on a phone, choose Share → Print → Save as PDF to send the file in your group.

Diwali Lobby Decoration

Our Apartments

Dear residents, we are decorating our lobby together for Diwali: rangoli at the entrance, warm string lights and diyas. Every family is welcome, kids especially.

When
Where
Coordinator
Sign up by
Contribution per flat

Please write your name on the volunteer sheet kept at the security desk, or reply in the society WhatsApp group. Receipts for all purchases will be shared in the group.

Safety: LED diyas inside the lobby, oil diyas only outdoors where house rules allow. Keep fire exits and the lift area clear.

Volunteer sign-up

Our Apartments · Diwali lobby decoration

Task	When	Name	Flat	Phone
Buy rangoli colours + stencils	2 days before
Buy / check string lights + extension board	2 days before
Diyas (LED inside, clay outside)	2 days before
Clean + dry the entrance floor	Decoration day
Draw rangoli outline	Decoration day
Fill rangoli colours (kids welcome)	Decoration day
Hang lights (needs a ladder)	Decoration day
Arrange diyas + flowers	Decoration day
Photos for the group	Diwali evening
Cleanup + store lights for next year	Day after Diwali

WhatsApp version

How committees use it

Print the notice for the lift and the noticeboard; keep the sign-up sheet at the security desk with a pen.
Two names per task is safer than one. Lights need someone tall and a proper ladder.
Not sure what to spend? Work it out with the lobby budget calculator, then fill the contribution line.
Full timeline and shopping list: Diwali lobby decoration checklist.

Disclosure: this printable is made by LobbyDrop, a small Bangalore service. If nobody signs up for the shopping, we put together one lobby kit (rangoli colours + stencils, 3 warm light strings, 24 diyas) with a layout plan drawn on a photo of your lobby, delivered to your gate on your date with receipts. ₹3,499 per lobby. See how it works. The printable stays free either way.